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2024 Philly Bike Expo

March 16 & 17

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Exhibitor FAQs

At the Show

a

When is exhibitor move-out?

Sunday, March 17th – 4:00PM – 8:00PM.

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When is exhibitor move-in?

Friday, March 15th – 11:00AM – 6:00PM

You will be able to drive into the hall to unload if you provide Vista Convention Services with a credit card on file. The first hour is free. If you leave your car parked in the hall for longer than an hour you will be billed at $125/hour. Please email Vista at: heather@vistacs.com with your credit card number in advance of the show or see the Vista service desk in the exhibit hall before you load in. The last car will be permitted to drive in at 5:00pm.

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a

What is included is with a table space?

Table spaces include draped table, 2 chairs and 3′ drape behind. There is no side drape.

Categories: At the Show, Before Registration, Exhibitors
Tag: Exhibitor Policies
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How many badges are included with my booth space?

Table spaces: 2 Badges

10×10 booth: 4 Badges

10x 20 booth: 6 Badges

10×30: 8 Badges

10×40 or 20×20: 10 Badges

Additional badges are $25. Badges can be picked up in the lobby of Hall E on Friday, March 15th during exhibitor set-up.

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a

Can I use power tools to set up my booth?

Power tools are permitted for booths 10×60 (600 square feet) or smaller.

Categories: At the Show, Exhibitors
Tag: Exhibitor Policies
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a

Can I bring in my vehicle through the loading dock to set up my booth?

You may use the loading dock to bring in and set up your own booth provided you are not driving a commercial vehicle. You will be able to drive into the hall to unload if you provide Vista Convention Services with a credit card on file. The first hour is free. If you leave your car parked in the hall for longer than an hour you will be billed at $125/hour. Please email Vista at: heather@vistacs.com with your credit card number in advance of the show or see the Vista service desk in the exhibit hall before you load in. The last car will be permitted to drive in at 5:00pm.

Categories: At the Show, Exhibitors
Tag: Exhibitor Policies
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a

Are pop up tents allowed?

Yes as long as they are labeled fire retardant and do not exceed 8′ in height.

Categories: At the Show, Before Registration, Exhibitors
Tag: Exhibitor Policies
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Are inflatables allowed?

Inflatables are permitted in 20×20 spaces. A photo and description must be sent for approval prior to move-in.

Categories: At the Show, Exhibitors
Tag: Exhibitor Policies
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Before Registration

a

What is included is with a table space?

Table spaces include draped table, 2 chairs and 3′ drape behind. There is no side drape.

Categories: At the Show, Before Registration, Exhibitors
Tag: Exhibitor Policies
Permalink
Back to Top
a

Are pop up tents allowed?

Yes as long as they are labeled fire retardant and do not exceed 8′ in height.

Categories: At the Show, Before Registration, Exhibitors
Tag: Exhibitor Policies
Permalink
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Exhibitors

a

When is exhibitor move-out?

Sunday, March 17th – 4:00PM – 8:00PM.

Categories: At the Show, Exhibitors
Permalink
Back to Top
a

When is exhibitor move-in?

Friday, March 15th – 11:00AM – 6:00PM

You will be able to drive into the hall to unload if you provide Vista Convention Services with a credit card on file. The first hour is free. If you leave your car parked in the hall for longer than an hour you will be billed at $125/hour. Please email Vista at: heather@vistacs.com with your credit card number in advance of the show or see the Vista service desk in the exhibit hall before you load in. The last car will be permitted to drive in at 5:00pm.

Categories: At the Show, Exhibitors
Permalink
Back to Top
a

What is included is with a table space?

Table spaces include draped table, 2 chairs and 3′ drape behind. There is no side drape.

Categories: At the Show, Before Registration, Exhibitors
Tag: Exhibitor Policies
Permalink
Back to Top
a

How many badges are included with my booth space?

Table spaces: 2 Badges

10×10 booth: 4 Badges

10x 20 booth: 6 Badges

10×30: 8 Badges

10×40 or 20×20: 10 Badges

Additional badges are $25. Badges can be picked up in the lobby of Hall E on Friday, March 15th during exhibitor set-up.

Categories: At the Show, Exhibitors
Permalink
Back to Top
a

Can I use power tools to set up my booth?

Power tools are permitted for booths 10×60 (600 square feet) or smaller.

Categories: At the Show, Exhibitors
Tag: Exhibitor Policies
Permalink
Back to Top
a

Can I bring in my vehicle through the loading dock to set up my booth?

You may use the loading dock to bring in and set up your own booth provided you are not driving a commercial vehicle. You will be able to drive into the hall to unload if you provide Vista Convention Services with a credit card on file. The first hour is free. If you leave your car parked in the hall for longer than an hour you will be billed at $125/hour. Please email Vista at: heather@vistacs.com with your credit card number in advance of the show or see the Vista service desk in the exhibit hall before you load in. The last car will be permitted to drive in at 5:00pm.

Categories: At the Show, Exhibitors
Tag: Exhibitor Policies
Permalink
Back to Top
a

Are pop up tents allowed?

Yes as long as they are labeled fire retardant and do not exceed 8′ in height.

Categories: At the Show, Before Registration, Exhibitors
Tag: Exhibitor Policies
Permalink
Back to Top
a

Are inflatables allowed?

Inflatables are permitted in 20×20 spaces. A photo and description must be sent for approval prior to move-in.

Categories: At the Show, Exhibitors
Tag: Exhibitor Policies
Permalink
Back to Top

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