Exhibitor Registration & Information
Exhibitor Policies:
-You may use the loading dock to bring in and set up your own booth provided you are not driving a commercial vehicle.
-Power tools are permitted for booths 10x60 (600 square feet) or smaller.
-Booth sharing is allowed: Limit of 2 large companies per 10x10 booth or 3 framebuilders/artisan companies per 10x10 booth.
-All booths include pipe and drape, draped table, 2 chairs, wastebasket, and booth ID sign.
-Inflatables are not allowed and all pop up tents must be labeled fire retardant.
-Table spaces include draped table, 2 chairs and 3' drape behind. There is no side drape.
-Tents must not exceed 8' in height and are required to have a fire retardant tag.
-Booth walls/decor cannot exceed 8' in the back or 3' on the side.
-10x20 perpendicular end-caps have one centered 8’ high x 10' wide back drape. If you need a full 10x20 back drape, please choose an in-line booth.
-Cancellation policy: If you cancel more than 2 months before the show (before January 15th, 2024) a full refund will be given. More than 1 month before the show (before February 15th), 50% refund will be given. Less than 1 month (after February 15th), no refund will be given. If the Philly Bike Expo is cancelled due to City/State restrictions and/or CDC guidelines, registration will be rolled over to 2025.
-Balances on 10x10 booths due by December 19th 2023. Balances on 10x20 booths due by November 22nd. Balances on booths 10x30 and larger due by October 17th. Booths with outstanding balances after those dates will be released back into the system.
-Exhibitors are not permitted to break down their exhibit space until the close of the show on Sunday, March 17th at 4:00PM.
Exhibitor Kit:
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Electricity:
Electricity can be ordered by using the order form on the Exhibitor Services Kit or through the online order form.
Insurance requirements:
Commercial General Liability Insurance Requirements
- $1,000,000.00 per occurrence and $2,000,000.00 annual aggregate
Organizer: Philadelphia Bike Expo, LLC
Event Dates: March 15th - 18th, 2024.
· Additional Insured: Philadelphia Bike Expo, LLC, Pennsylvania Convention Center, Commonwealth of Pennsylvania, Philadelphia Convention & Visitors Bureau, City of Philadelphia & SMG
- Certificate Holder: Philadelphia Bike Expo, LLC, 51 N. 4th St, Lewisburg, PA 17837.
Please send your certificate of insurance to bina@phillybikeexpo.com by February 16th.
If you do not have insurance, or you would rather not use your own insurance, (similar to when you rent a car – so that claims would not be filed against your policy), we have set up a program with Rainprotection Insurance through which, you can purchase compliant insurance instantly online. Pricing starts at $91 and runs to $108.72 depending on the state your company is domiciled. Click here to purchase your Liability Insurance.
Exhibitor Badges:
Location:
Pennsylvania Convention Center
1101 Arch St.
Philadelphia, PA 19107
*Hall E*
Exhibitor move-in:
Friday, March 15th - 11:00AM - 6:00PM.
You will be able to drive into the hall to unload if you provide Vista Convention Services with a credit card on file. The first hour is free. If you leave your car parked in the hall for longer than an hour you will be billed at $125/hour. Please email Vista at: heather@vistacs.com with your credit card number in advance of the show or see the Vista service desk in the exhibit hall before you load in. The last car will be permitted to drive in at 5:00pm.
Exhibitor move-out:
Sunday, March 17th - 4:00PM - 8:00PM.
Show dates & hours:
Saturday, March 16th 10:00AM - 5:00PM
Sunday, March 17th 10:00AM - 4:00PM
Our Host Hotel:
Le Méridien Philadelphia
1421 Arch Street
Philadelphia, Pennsylvania 19102
$239/night
Click here to book.
Parking:
We recommend booking convenient and affordable parking in advance through SpotHero, the nation’s leading parking reservation app. To reserve your parking spot, visit the Philly Bike Expo SpotHero Parking Page and book a spot with rates up to 50% off drive-up.