-You may use the loading dock to bring in and set up your own booth provided you are not driving a commercial vehicle.
-Power tools are permitted for booths 10x60 (600 square feet) or smaller.
-Booth sharing is allowed: Limit of 2 large companies per 10x10 booth or 3 framebuilders/artisan companies per 10x10 booth.
-All booths include pipe and drape, draped table, 2 chairs, wastebasket, and booth ID sign.
-Inflatables are not allowed and all pop up tents must be labeled fire retardant.
-Table spaces include draped table, 2 chairs and 3' drape behind. There is no side drape.
-Tents must not exceed 8' in height and are required to have a fire retardant tag.
-Booth walls/decor cannot exceed 8' in the back or 3' on the side.
-10x20 perpendicular end-caps have one centered 8’ high x 10' wide back drape. If you need a full 10x20 back drape, please choose an in-line booth.
-Cancellation policy: If you cancel more than 2 months (before September 5th) before the show a full refund will be given. More than 1 month (before October 5th) before the show, 50% refund will be given. Less than 1 month (after October 5th), no refund will be given. If the Philly Bike Expo is cancelled due to City/State restrictions and/or CDC guidelines, registration will be rolled over to 2022.
-Show guide deadline is August 27th 2021. If you have not registered and submitted your listing by then, you will not be included in the printed show guide.
-Balances on 10x10 booths due by August 27th 2021. Balances on 10x20 booths due by July 30th. Balances on booths 10x30 and larger due by June 25th. Booths with outstanding balances after those dates will be released back into the system.
Electricity can be ordered by using the order form on pages 51 of the Exhibitor Services Kit or through the online order form. Basic electricity is $120 if ordered before
October 15th. After that date the cost is $165.
Commercial General Liability Insurance Requirements
- $1,000,000.00 per occurrence and $2,000,000.00 annual aggregate
Organizer: Philadelphia Bike Expo, LLC
Event Dates: November 5th -7th, 2021.
· Additional Insured: Philadelphia Bike Expo, LLC, Pennsylvania Convention Center, Commonwealth of Pennsylvania, Philadelphia Convention & Visitors Bureau, City of Philadelphia & SMG
- Certificate Holder: Philadelphia Bike Expo, LLC, 51 N. 4th St, Lewisburg, PA 17837.
Please send your certificate of insurance to email@example.com by October 8th.
If you do not have insurance, or you would rather not use your own insurance, (similar to when you rent a car – so that claims would not be filed against your policy), we have set up a program with Rainprotection Insurance through which, you can purchase compliant insurance instantly online for only $84. Click here to download the application form.
Friday, November 5th - 11:00AM - 6:00PM.
Sunday, November 7th - 4:00PM - 8:00PM.
Show dates & hours:
Saturday, November 6th 10:00AM - 5:00PM
Sunday, November 7th 10:00AM - 4:00PM
Our Host Hotel:
Home2 Suites by Hilton Philadelphia – Convention Center
1200 Arch St
Philadelphia, PA 19107
*For GPS Purposes use 44 N 12th Street*
Click here to book.
We recommend booking convenient and affordable parking in advance through SpotHero, the nation’s leading parking reservation app. To reserve your parking spot, visit the Philly Bike Expo SpotHero Parking Page and book a spot with rates up to 50% off drive-up.