Exhibitor Policies:
-You may use the loading dock to bring in and set up your own booth provided you are not driving a commercial vehicle.
-Power tools are permitted for booths 10x60 (600 square feet) or smaller.
-Booth sharing is allowed: Limit of 2 large companies per 10x10 booth or 3 framebuilders/artisan companies per 10x10 booth.
-All booths include pipe and drape, draped table, 2 chairs, wastebasket, and booth ID sign.
-Inflatables are not allowed and all pop up tents must be labeled fire retardant.
-Table spaces include draped table, 2 chairs and 3' drape behind. There is no side drape.
-Tents must not exceed 8' in height and are required to have a fire retardant tag.
-Booth walls/decor cannot exceed 8' in the back or 3' on the side.
-10x20 perpendicular end-caps have one centered 8’ high x 10' wide back drape. If you need a full 10x20 back drape, please choose an in-line booth.
-Cancellation policy: If you cancel more than 2 months before the show (August 28th) a full refund will be given. More than 1 month before the show (September 28th), 50% refund will be given. Less than 1 month (after September 28th), no refund will be given. If the Philly Bike Expo is cancelled due to City/State restrictions and/or CDC guidelines, registration will be rolled over to 2023.
-Balances on 10x10 booths due by August 19th 2022. Balances on 10x20 booths due by July 22nd. Balances on booths 10x30 and larger due by June 17th. Booths with outstanding balances after those dates will be released back into the system.
Exhibitor Kit:
Electricity:
Electricity can be ordered by using the order form on the Exhibitor Services Kit or through the online order form.
Insurance requirements:
Commercial General Liability Insurance Requirements
- $1,000,000.00 per occurrence and $2,000,000.00 annual aggregate
Organizer: Philadelphia Bike Expo, LLC
Event Dates: October 28th -31st, 2022.
· Additional Insured: Philadelphia Bike Expo, LLC, Pennsylvania Convention Center, Commonwealth of Pennsylvania, Philadelphia Convention & Visitors Bureau, City of Philadelphia & SMG
- Certificate Holder: Philadelphia Bike Expo, LLC, 51 N. 4th St, Lewisburg, PA 17837.
Please send your certificate of insurance to bina@phillybikeexpo.com by October 7th.
If you do not have insurance, or you would rather not use your own insurance, (similar to when you rent a car – so that claims would not be filed against your policy), we have set up a program with Rainprotection Insurance through which, you can purchase compliant insurance instantly online for only $94.
Exhibitor Badges:
Location:
Pennsylvania Convention Center
1101 Arch St.
Philadelphia, PA 19107
*Hall E*
Exhibitor move-in:
Friday, October 28th - 10:00AM - 5:00PM.
Important change in exhibitor move in: The City and Convention Center are preparing for a Presidential and Vice Presidential visit to Philadelphia on Friday, October 28th, therefore exhibitor move-in will now be 10:00AM-5:00PM. Philly Bike Expo exhibitor set up day. The loading docks will close at 5:00PM on Friday. All vehicles need to be out of the hall and off the loading dock before 5:00PM. We will allow the last vehicle up the dock and into the hall at 4:00PM. If any vehicles are left when Secret Service shuts down the docks, you will not be able to get it out until the POTUS and VPOTUS have left. No exceptions or extensions. You may continue to set up in the exhibit hall until 5:00PM as long as your vehicle has been moved out of the hall and off the dock. You may enter/exit using the front doors.
In addition, streets around the Convention Center will be closed at an undetermined time on Friday afternoon. We strongly encourage moving in earlier in the day to avoid traffic delays and/or inability to get to the convention center.
Please know that this is out of my control and I'm so very sorry for the last minute inconvenience.
You will be able to drive into the hall to unload if you provide Vista Convention Services with a credit card on file. The first hour is free. If you leave your car parked in the hall for longer than an hour you will be billed at $125/hour. Please email Vista at: heather@vistacs.com with your credit card number in advance of the show or see the Vista service desk in the exhibit hall before you load in. The last car will be permitted to drive in at 5:00pm.
Exhibitor move-out:
Sunday, October 30th - 4:00PM - 8:00PM.
Show dates & hours:
Saturday, October 29th 10:00AM - 5:00PM
Sunday, October 30th 10:00AM - 4:00PM
Our Host Hotel:
Le Méridien Philadelphia
1421 Arch Street
Philadelphia, Pennsylvania 19102
$189/night
"Our hotel is housed in a century old, 10-story Georgian revival-style structure with intriguing historical flair, that was once the home to Philadelphia's marquee YMCA. It is located in the heart of the city's business district and less than one block from the Pennsylvania Convention Center. Striking features and architectural detail awaken the eye: a skylight allows for the play of natural light to our 75-foot central atrium courtyard, while an airy restaurant/bar with graceful archways and classic woodwork brings endless possibility."
There are additional rooms at the Aloft Hotel
101 North Broad Street Philadelphia, Pennsylvania 19107
$199 - $229/night
Parking:
We recommend booking convenient and affordable parking in advance through SpotHero, the nation’s leading parking reservation app. To reserve your parking spot, visit the Philly Bike Expo SpotHero Parking Page and book a spot with rates up to 50% off drive-up.