After Registration
Cancellation policy: If you cancel more than 2 months before the show (August 28th) a full refund will be given. More than 1 month before the show (September 28th), 50% refund will be given. Less than 1 month (after September 28th), no refund will be given. If the Philly Bike Expo is cancelled due to City/State restrictions and/or CDC guidelines, registration will be rolled over to 2023.
Commercial General Liability Insurance Requirements
- $1,000,000.00 per occurrence and $2,000,000.00 annual aggregate
Organizer: Philadelphia Bike Expo, LLC
Event Dates: October 28-31, 2022.
· Additional Insured: Philadelphia Bike Expo, LLC, Pennsylvania Convention Center, Commonwealth of Pennsylvania, Philadelphia Convention & Visitors Bureau, City of Philadelphia & SMG
- Certificate Holder: Philadelphia Bike Expo, LLC, 51 N. 4th St, Lewisburg, PA 17837.
Please send your certificate of insurance to bina@phillybikeexpo.com by October 7th.
If you do not have insurance, or you would rather not use your own insurance, (similar to when you rent a car – so that claims would not be filed against your policy), we have set up a program with Rainprotection Insurance through which, you can purchase compliant insurance instantly online for only $94. Click here to download the application form.
At the Show
Friday, October 28th – 11:00AM – 6:00PM
You will be able to drive into the hall to unload if you provide Vista Convention Services with a credit card on file. The first hour is free. If you leave your car parked in the hall for longer than an hour you will be billed at $125/hour. Please email Vista at: heather@vistacs.com with your credit card number in advance of the show or see the Vista service desk in the exhibit hall before you load in. The last car will be permitted to drive in at 5:00pm.
Table spaces include draped table, 2 chairs and 3′ drape behind. There is no side drape.
Table spaces: 2 Badges
10×10 booth: 4 Badges
10x 20 booth: 6 Badges
10×30: 8 Badges
10×40 or 20×20: 10
BadgesAdditional badges are $25. Badges can be picked up in the lobby of Hall E on Friday, November 13th during exhibitor set-up.
Power tools are permitted for booths 10×60 (600 square feet) or smaller.
You may use the loading dock to bring in and set up your own booth provided you are not driving a commercial vehicle. You will be able to drive into the hall to unload if you provide Vista Convention Services with a credit card on file. The first hour is free. If you leave your car parked in the hall for longer than an hour you will be billed at $125/hour. Please email Vista at: heather@vistacs.com with your credit card number in advance of the show or see the Vista service desk in the exhibit hall before you load in. The last car will be permitted to drive in at 5:00pm.
Yes as long as they are labeled fire retardant and do not exceed 8′ in height.
Inflatables are permitted in 20×20 spaces. A photo and description must be sent for approval prior to move-in.
Before Registration
Table spaces include draped table, 2 chairs and 3′ drape behind. There is no side drape.
All booths include pipe and drape, draped table, 2 chairs, wastebasket, and booth ID sign.
Booth sharing is allowed: Limit of 2 large companies per 10×10 booth or 3 framebuilders/artisan companies per 10×10 booth.
Yes as long as they are labeled fire retardant and do not exceed 8′ in height.
Exhibitors
Friday, October 28th – 11:00AM – 6:00PM
You will be able to drive into the hall to unload if you provide Vista Convention Services with a credit card on file. The first hour is free. If you leave your car parked in the hall for longer than an hour you will be billed at $125/hour. Please email Vista at: heather@vistacs.com with your credit card number in advance of the show or see the Vista service desk in the exhibit hall before you load in. The last car will be permitted to drive in at 5:00pm.
Cancellation policy: If you cancel more than 2 months before the show (August 28th) a full refund will be given. More than 1 month before the show (September 28th), 50% refund will be given. Less than 1 month (after September 28th), no refund will be given. If the Philly Bike Expo is cancelled due to City/State restrictions and/or CDC guidelines, registration will be rolled over to 2023.
You can find your booth on the expo map page. Booth numbers are listed in the table below the map.
Table spaces include draped table, 2 chairs and 3′ drape behind. There is no side drape.
All booths include pipe and drape, draped table, 2 chairs, wastebasket, and booth ID sign.
Commercial General Liability Insurance Requirements
- $1,000,000.00 per occurrence and $2,000,000.00 annual aggregate
Organizer: Philadelphia Bike Expo, LLC
Event Dates: October 28-31, 2022.
· Additional Insured: Philadelphia Bike Expo, LLC, Pennsylvania Convention Center, Commonwealth of Pennsylvania, Philadelphia Convention & Visitors Bureau, City of Philadelphia & SMG
- Certificate Holder: Philadelphia Bike Expo, LLC, 51 N. 4th St, Lewisburg, PA 17837.
Please send your certificate of insurance to bina@phillybikeexpo.com by October 7th.
If you do not have insurance, or you would rather not use your own insurance, (similar to when you rent a car – so that claims would not be filed against your policy), we have set up a program with Rainprotection Insurance through which, you can purchase compliant insurance instantly online for only $94. Click here to download the application form.
Booth sharing is allowed: Limit of 2 large companies per 10×10 booth or 3 framebuilders/artisan companies per 10×10 booth.
Table spaces: 2 Badges
10×10 booth: 4 Badges
10x 20 booth: 6 Badges
10×30: 8 Badges
10×40 or 20×20: 10
BadgesAdditional badges are $25. Badges can be picked up in the lobby of Hall E on Friday, November 13th during exhibitor set-up.
Electricity can be ordered by using the order form on pages 51 of the Exhibitor Services Kit or through the online order form. Basic electricity is $120 if ordered before October 15th. After that date the cost is $165.
Power tools are permitted for booths 10×60 (600 square feet) or smaller.
You may use the loading dock to bring in and set up your own booth provided you are not driving a commercial vehicle. You will be able to drive into the hall to unload if you provide Vista Convention Services with a credit card on file. The first hour is free. If you leave your car parked in the hall for longer than an hour you will be billed at $125/hour. Please email Vista at: heather@vistacs.com with your credit card number in advance of the show or see the Vista service desk in the exhibit hall before you load in. The last car will be permitted to drive in at 5:00pm.
Yes as long as they are labeled fire retardant and do not exceed 8′ in height.
Inflatables are permitted in 20×20 spaces. A photo and description must be sent for approval prior to move-in.