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2022 Philly Bike Expo

Oct. 29 & 30

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Exhibitor FAQs

After Registration

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What is the show guide deadline?

There is no printed show guide for 2021.

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What is the cancellation policy?

If you cancel more than 2 months (before September 5th) before the show a full refund will be given. More than 1 month (before October 5th) before the show, 50% refund will be given. Less than 1 month (after October 5th), no refund will be given. If the Philly Bike Expo is cancelled due to City/State restrictions and/or CDC guidelines, registration will be rolled over to 2022.

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Tag: Exhibitor Policies
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What are the insurance requirements?

Commercial General Liability Insurance Requirements

  • $1,000,000.00 per occurrence and $2,000,000.00 annual aggregate

Organizer:  Philadelphia Bike Expo, LLC
Event Dates:  November 5th -7th, 2021.
·        Additional Insured: Philadelphia Bike Expo, LLC, Pennsylvania Convention Center, Commonwealth of Pennsylvania, Philadelphia Convention & Visitors Bureau, City of Philadelphia & SMG

  • Certificate Holder: Philadelphia Bike Expo, LLC, 51 N. 4th St, Lewisburg, PA 17837.

Please send your certificate of insurance to bina@phillybikeexpo.com by October 8th.

If you do not have insurance, or you would rather not use your own insurance, (similar to when you rent a car – so that claims would not be filed against your policy), we have set up a program with Rainprotection Insurance through which, you can purchase compliant insurance instantly online for only $84. Click here to download the application form.

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At the Show

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When is exhibitor move-out?

Sunday, November 7th – 4:00PM – 8:00PM.

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When is exhibitor move-in?

Friday, November 5th – 11:00AM – 6:00PM

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What is included is with a table space?

Table spaces include draped table, 2 chairs and 3′ drape behind. There is no side drape.

Categories: At the Show, Before Registration, Exhibitors
Tag: Exhibitor Policies
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How many badges are included with my booth space?

Table spaces: 2 Badges

10×10 booth: 4 Badges

10x 20 booth: 6 Badges

10×30: 8 Badges

10×40 or 20×20: 10

BadgesAdditional badges are $25. Badges can be picked up in the lobby of Hall E on Friday, November 13th during exhibitor set-up.

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Can I use power tools to set up my booth?

Power tools are permitted for booths 10×60 (600 square feet) or smaller.

Categories: At the Show, Exhibitors
Tag: Exhibitor Policies
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Can I bring in my vehicle through the loading dock to set up my booth?

You may use the loading dock to bring in and set up your own booth provided you are not driving a commercial vehicle. You will not be able to drive into the exhibit hall.

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Tag: Exhibitor Policies
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Are pop up tents allowed?

Yes as long as they are labeled fire retardant and do not exceed 8′ in height.

Categories: At the Show, Before Registration, Exhibitors
Tag: Exhibitor Policies
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Are inflatables allowed?

Inflatables are permitted in 20×20 spaces. A photo and description must be sent for approval prior to move-in.

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Tag: Exhibitor Policies
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Before Registration

a

What is included is with a table space?

Table spaces include draped table, 2 chairs and 3′ drape behind. There is no side drape.

Categories: At the Show, Before Registration, Exhibitors
Tag: Exhibitor Policies
Permalink
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a

What is included is with a booth space?

All booths include pipe and drape, draped table, 2 chairs, wastebasket, and booth ID sign.

Categories: Before Registration, Exhibitors
Tag: Exhibitor Policies
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Is booth sharing allowed?

Booth sharing is allowed: Limit of 2 large companies per 10×10 booth or 3 framebuilders/artisan companies per 10×10 booth.

Categories: Before Registration, Exhibitors
Tag: Exhibitor Policies
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a

Are pop up tents allowed?

Yes as long as they are labeled fire retardant and do not exceed 8′ in height.

Categories: At the Show, Before Registration, Exhibitors
Tag: Exhibitor Policies
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Exhibitors

a

Who do I contact to order additional booth furnishings?

Vista Convention Services:  

609-485-2421

Heather@vistacs.com

Category: Exhibitors
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Who do I contact for freight and material handling?

Vista Convention Services:  

609-485-2421

Heather@vistacs.com

Category: Exhibitors
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When is exhibitor move-out?

Sunday, November 7th – 4:00PM – 8:00PM.

Categories: At the Show, Exhibitors
Permalink
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a

When is exhibitor move-in?

Friday, November 5th – 11:00AM – 6:00PM

Categories: At the Show, Exhibitors
Permalink
Back to Top
a

What is the show guide deadline?

There is no printed show guide for 2021.

Categories: After Registration, Exhibitors
Tag: Exhibitor Policies
Permalink
Back to Top
a

What is the cancellation policy?

If you cancel more than 2 months (before September 5th) before the show a full refund will be given. More than 1 month (before October 5th) before the show, 50% refund will be given. Less than 1 month (after October 5th), no refund will be given. If the Philly Bike Expo is cancelled due to City/State restrictions and/or CDC guidelines, registration will be rolled over to 2022.

Categories: After Registration, Exhibitors
Tag: Exhibitor Policies
Permalink
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a

What is my booth number?

You can find your booth on the expo map page. Booth numbers are listed in the table below the map.

Category: Exhibitors
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a

What is included is with a table space?

Table spaces include draped table, 2 chairs and 3′ drape behind. There is no side drape.

Categories: At the Show, Before Registration, Exhibitors
Tag: Exhibitor Policies
Permalink
Back to Top
a

What is included is with a booth space?

All booths include pipe and drape, draped table, 2 chairs, wastebasket, and booth ID sign.

Categories: Before Registration, Exhibitors
Tag: Exhibitor Policies
Permalink
Back to Top
a

What are the insurance requirements?

Commercial General Liability Insurance Requirements

  • $1,000,000.00 per occurrence and $2,000,000.00 annual aggregate

Organizer:  Philadelphia Bike Expo, LLC
Event Dates:  November 5th -7th, 2021.
·        Additional Insured: Philadelphia Bike Expo, LLC, Pennsylvania Convention Center, Commonwealth of Pennsylvania, Philadelphia Convention & Visitors Bureau, City of Philadelphia & SMG

  • Certificate Holder: Philadelphia Bike Expo, LLC, 51 N. 4th St, Lewisburg, PA 17837.

Please send your certificate of insurance to bina@phillybikeexpo.com by October 8th.

If you do not have insurance, or you would rather not use your own insurance, (similar to when you rent a car – so that claims would not be filed against your policy), we have set up a program with Rainprotection Insurance through which, you can purchase compliant insurance instantly online for only $84. Click here to download the application form.

Categories: After Registration, Exhibitors
Permalink
Back to Top
a

Is booth sharing allowed?

Booth sharing is allowed: Limit of 2 large companies per 10×10 booth or 3 framebuilders/artisan companies per 10×10 booth.

Categories: Before Registration, Exhibitors
Tag: Exhibitor Policies
Permalink
Back to Top
a

How many badges are included with my booth space?

Table spaces: 2 Badges

10×10 booth: 4 Badges

10x 20 booth: 6 Badges

10×30: 8 Badges

10×40 or 20×20: 10

BadgesAdditional badges are $25. Badges can be picked up in the lobby of Hall E on Friday, November 13th during exhibitor set-up.

Categories: At the Show, Exhibitors
Permalink
Back to Top
a

How do I order electricity?

Electricity can be ordered by using the order form on pages 51 of the Exhibitor Services Kit or through the online order form. Basic electricity is $120 if ordered before October 15th. After that date the cost is $165.

Category: Exhibitors
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a

Can I use power tools to set up my booth?

Power tools are permitted for booths 10×60 (600 square feet) or smaller.

Categories: At the Show, Exhibitors
Tag: Exhibitor Policies
Permalink
Back to Top
a

Can I bring in my vehicle through the loading dock to set up my booth?

You may use the loading dock to bring in and set up your own booth provided you are not driving a commercial vehicle. You will not be able to drive into the exhibit hall.

Categories: At the Show, Exhibitors
Tag: Exhibitor Policies
Permalink
Back to Top
a

Are pop up tents allowed?

Yes as long as they are labeled fire retardant and do not exceed 8′ in height.

Categories: At the Show, Before Registration, Exhibitors
Tag: Exhibitor Policies
Permalink
Back to Top
a

Are inflatables allowed?

Inflatables are permitted in 20×20 spaces. A photo and description must be sent for approval prior to move-in.

Categories: At the Show, Exhibitors
Tag: Exhibitor Policies
Permalink
Back to Top

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