After Registration
There is no printed show guide for 2025, but please fill out the news questions in the exhibitor registration. Every year, in addition to notifying the public of each exhibitor sign-up, we try to post a “feature story” about those exhibitors who complete the sign-up questionnaire. This feature story could be in the form of an interview, an in-depth press release that the exhibitor provides, or a personal experience piece. To help the news team get your story out before the Expo, please fill out the information and answer the relevant questions by 12/31/2025. You may return to this form using the link in your confirmation email. If we’ve done an interview or story on your company previously, any hints to a new angle will be appreciated!
-Cancellation policy: If you cancel more than 2 months before the show (before January 13th, 2026) a full refund will be given. More than 1 month before the show (before February 13th), 50% refund will be given. Less than 1 month (after February 13th), no refund will be given.
-Balances on 10×10 booths due by December 12th 2025. Balances on 10×20 booths due by November 14th. Balances on booths 10×30 and larger due by October 10th. Booths with outstanding balances after those dates will be released back into the system.
As a standard requirement for all our show exhibitors, it is necessary for you to carry general liability coverage from an insurance company in good standing with minimum policy limits of $1,000,000 per occurrence and $2,000,000 aggregate. Insurance Coverage is not optional.
This insurance must be in force during the lease dates of the event, March 13-16, 2026, naming the Philadelphia Bike Expo, LLC (51 N. 4th St. Lewisburg, PA 17837) as the certificate holder. The following must be named as additional insured: Philadelphia Bike Expo, LLC, Pennsylvania Convention Center Authority, City of Philadelphia, Philadelphia Convention & Visitors Bureau, theCommonwealth of Pennsylvania and SMG.
Organizer: Philadelphia Bike Expo, LLC
Event Dates: March 13th – 16th, 2026.
· Additional Insured: Philadelphia Bike Expo, LLC, 51 N. 4th St. Lewisburg, PA 17837.
Pennsylvania Convention Center Authority 1101 Arch Street Philadelphia, PA 19107
SMG/ASM Global 300 Conshohocken State Rd Conshohocken, PA 19428
Commonwealth of Pennsylvania Department of General Services 515 North Office Building
Harrisburg, PA 17125
City of Philadelphia 1515 Arch St. 14th Floor Philadelphia, PA 19102
Philadelphia Convention & Visitors Bureau 1601 Market Street Suite 200 Philadelphia, PA 19103
- Certificate Holder: Philadelphia Bike Expo, LLC, 51 N. 4th St, Lewisburg, PA 17837.
Please send your certificate of insurance to bina@phillybikeexpo.com by February 13th.
If you do not have insurance, or you would rather not use your own insurance, (similar to when you rent a car – so that claims would not be filed against your policy), we have set up a program with Rainprotection Insurance through which, you can purchase compliant insurance instantly online for $99 (Plus any applicable taxes).
At the Show
Friday, March 13th – 11:00AM – 6:00PM
Before you drive in, please fill out a credit card form in advance of the show or visit theAEX service desk in the exhibit hall.
•A credit card on file is required prior to driving into the exhibit hall.
•The first hour is complimentary
•Vehicles inside the hall for longer than one hour will be billed $125.00 per hour.
•No vehicles will be permitted to drive in the hall after 5:00pm on Friday
Table spaces include draped table, 2 chairs and 3′ drape behind. There is no side drape.
Table spaces: 2 Badges
10×10 booth: 4 Badges
10x 20 booth: 6 Badges
10×30: 8 Badges
10×40 or 20×20: 10 Badges
Additional badges are $25. Badges can be picked up in the lobby of Hall F on Friday, March 13th during exhibitor set-up.
Power tools are permitted for booths 10×60 (600 square feet) or smaller.
Vehicle Exhibit Hall Move In/Out Access
Vehicle Exhibit Hall Access:
Friday, March 13th 11:00 AM-5:00 PM
Sunday, March 15th 4:00 PM
•Before you drive in, please fill out a credit card form in advance of the show or visit theAEX service desk in the exhibit hall.
•A credit card on file is required prior to driving into the exhibit hall.
•The first hour is complimentary
•Vehicles inside the hall for longer than one hour will be billed $125.00 per hour.
•No vehicles will be permitted to drive in the hall after 5:00pm on Friday
Yes as long as they are labeled fire retardant and do not exceed 8′ in height.
Inflatables are permitted in 20×20 spaces. A photo and description must be sent for approval prior to move-in.
Before Registration
Table spaces include draped table, 2 chairs and 3′ drape behind. There is no side drape.
All booths include pipe and drape, draped table, 2 chairs, wastebasket, and booth ID sign.
Yes as long as they are labeled fire retardant and do not exceed 8′ in height.
Exhibitors
Friday, March 13th – 11:00AM – 6:00PM
Before you drive in, please fill out a credit card form in advance of the show or visit theAEX service desk in the exhibit hall.
•A credit card on file is required prior to driving into the exhibit hall.
•The first hour is complimentary
•Vehicles inside the hall for longer than one hour will be billed $125.00 per hour.
•No vehicles will be permitted to drive in the hall after 5:00pm on Friday
There is no printed show guide for 2025, but please fill out the news questions in the exhibitor registration. Every year, in addition to notifying the public of each exhibitor sign-up, we try to post a “feature story” about those exhibitors who complete the sign-up questionnaire. This feature story could be in the form of an interview, an in-depth press release that the exhibitor provides, or a personal experience piece. To help the news team get your story out before the Expo, please fill out the information and answer the relevant questions by 12/31/2025. You may return to this form using the link in your confirmation email. If we’ve done an interview or story on your company previously, any hints to a new angle will be appreciated!
-Cancellation policy: If you cancel more than 2 months before the show (before January 13th, 2026) a full refund will be given. More than 1 month before the show (before February 13th), 50% refund will be given. Less than 1 month (after February 13th), no refund will be given.
-Balances on 10×10 booths due by December 12th 2025. Balances on 10×20 booths due by November 14th. Balances on booths 10×30 and larger due by October 10th. Booths with outstanding balances after those dates will be released back into the system.
You can find your booth on the expo map page. Booth numbers are listed in the table below the map.
Table spaces include draped table, 2 chairs and 3′ drape behind. There is no side drape.
All booths include pipe and drape, draped table, 2 chairs, wastebasket, and booth ID sign.
As a standard requirement for all our show exhibitors, it is necessary for you to carry general liability coverage from an insurance company in good standing with minimum policy limits of $1,000,000 per occurrence and $2,000,000 aggregate. Insurance Coverage is not optional.
This insurance must be in force during the lease dates of the event, March 13-16, 2026, naming the Philadelphia Bike Expo, LLC (51 N. 4th St. Lewisburg, PA 17837) as the certificate holder. The following must be named as additional insured: Philadelphia Bike Expo, LLC, Pennsylvania Convention Center Authority, City of Philadelphia, Philadelphia Convention & Visitors Bureau, theCommonwealth of Pennsylvania and SMG.
Organizer: Philadelphia Bike Expo, LLC
Event Dates: March 13th – 16th, 2026.
· Additional Insured: Philadelphia Bike Expo, LLC, 51 N. 4th St. Lewisburg, PA 17837.
Pennsylvania Convention Center Authority 1101 Arch Street Philadelphia, PA 19107
SMG/ASM Global 300 Conshohocken State Rd Conshohocken, PA 19428
Commonwealth of Pennsylvania Department of General Services 515 North Office Building
Harrisburg, PA 17125
City of Philadelphia 1515 Arch St. 14th Floor Philadelphia, PA 19102
Philadelphia Convention & Visitors Bureau 1601 Market Street Suite 200 Philadelphia, PA 19103
- Certificate Holder: Philadelphia Bike Expo, LLC, 51 N. 4th St, Lewisburg, PA 17837.
Please send your certificate of insurance to bina@phillybikeexpo.com by February 13th.
If you do not have insurance, or you would rather not use your own insurance, (similar to when you rent a car – so that claims would not be filed against your policy), we have set up a program with Rainprotection Insurance through which, you can purchase compliant insurance instantly online for $99 (Plus any applicable taxes).
Table spaces: 2 Badges
10×10 booth: 4 Badges
10x 20 booth: 6 Badges
10×30: 8 Badges
10×40 or 20×20: 10 Badges
Additional badges are $25. Badges can be picked up in the lobby of Hall F on Friday, March 13th during exhibitor set-up.
Power tools are permitted for booths 10×60 (600 square feet) or smaller.
Vehicle Exhibit Hall Move In/Out Access
Vehicle Exhibit Hall Access:
Friday, March 13th 11:00 AM-5:00 PM
Sunday, March 15th 4:00 PM
•Before you drive in, please fill out a credit card form in advance of the show or visit theAEX service desk in the exhibit hall.
•A credit card on file is required prior to driving into the exhibit hall.
•The first hour is complimentary
•Vehicles inside the hall for longer than one hour will be billed $125.00 per hour.
•No vehicles will be permitted to drive in the hall after 5:00pm on Friday
Yes as long as they are labeled fire retardant and do not exceed 8′ in height.
Inflatables are permitted in 20×20 spaces. A photo and description must be sent for approval prior to move-in.
